Request for Union Leave

Updated October 16, 2018

All CSU 52 Collective Agreements, between the Union and each of the five Bargaining Units, include language regarding ‘Leave With Pay’ and ‘Leave Without Pay’ for employees/members:

Leave With Pay (Employer paid)

In the event that employees are elected to the Negotiations Committee for the Union, they shall be granted leave, at their regular rate of pay, for the purpose of attending joint collective bargaining, conciliation or mediation meetings in the establishment of a new Collective Agreement (“at-the-table meetings”).

Leave of absence with pay shall be for those hours the employee normally would have worked had they not been required to meet with the employer.

Leave Without Pay (Union paid)

Employees elected as representatives/delegates of the Union (to attend conventions, seminars or training sessions) or as members of the Negotiations Committee (“negotiations prep meetings”) shall be granted leave without pay upon request by the Union.

Although considered a ‘Leave without Pay’, the employee is still paid at their regular rate of pay by the Union.


For ‘Leave Without Pay’ (Union paid) requests, CSU 52 allows the member to choose one of two methods: Leave Letter or Wage Replacement.

‘Leave With Pay’ (Employer paid) must be requested via Leave Letter only.

Leave Letter

  • Most preferred method
  • Upon approval, the Union will send a letter to the employer and payroll department on behalf of the employee for the requested dates and times of Union Leave
  • The Union will then be billed by the employer for any ‘Leave Without Pay’ time (employee is paid by the Union through the employer)

Wage Replacement

  • The onus is on the employee to appropriately request time off from their employer, using their own time (i.e. vacation or banked time)
  • The Union may contact the payroll department for the purposes of confirming the employee’s regular rate of pay, but the Union will not make the request to the employer for the employee’s time off
  • Upon approval of the Wage Replacement Form, the Union will issue a cheque at the employee’s regular rate of pay only for the hours he/she would have worked during the union-related event (employee is paid by the Union directly)


This form is for CSU 52 Members requesting for leave from work for the purpose of conducting union business (i.e. union training or seminar/conference). Please do not submit a Leave Letter Request and Wage Replacement Form for the same dates or times.
  • Please enter all information correctly, one date per row up to five dates. Click on the plus sign (+) icon to add more dates.

    CSU 52 will notify your payroll department with the requested Union Leave times and request that they bill the Union (or to not bill the Union, in the case of Contract Negotiations at the table which is employer-paid).
    DateScheduled Work Times (start to end)Union Leave Times (start to end, include up to 30 min. travel time if applicable)Description (What is the leave for?) 
    Add a new row
  • Please provide an email address for your direct supervisor, who will be addressed on the Leave Letter, and for anyone else you would like copied on the letter (E.g. Another supervisor/manager or scheduler).
    First and Last NameTitleEmail Address 
    Add a new row


This form is for CSU 52 Members who are/will be taking time off from work (using their own vacation and/or banked time) for the purpose of conducting union business (i.e. union training or seminar/conference). A Wage Replacement Form and Leave Letter Request for the same dates or times will not be accepted.
  • Please enter all information correctly, one date per row up to five dates. Click on the plus sign (+) icon to add more dates.
    DateScheduled Work/EDO Times (start to end)Union Leave Times (start to end, include up to 30 min. travel time if applicable)Description (What is the leave for?) 
    Add a new row
  • Exclude any unpaid breaks (e.g. lunch).
  • Enter your current hourly wage/rate of your salary.
  • Wage Replacement submissions will not be accepted if a Leave Letter request has been submitted for the same date(s)/time(s).