Request for Union Leave

Updated January 27, 2021

All CSU 52 Collective Agreements, between the Union and each of the five Bargaining Units, include language regarding ‘Leave With Pay’ and ‘Leave Without Pay’ for employees/members:

Leave With Pay (Employer paid)

In the event that employees are elected to the Negotiations Committee for the Union, they shall be granted leave, at their regular rate of pay, for the purpose of attending joint collective bargaining, conciliation or mediation meetings in the establishment of a new Collective Agreement (“at-the-table meetings”).

Leave of absence with pay shall be for those hours the employee normally would have worked had they not been required to meet with the employer.

Leave Without Pay (Union paid)

Employees elected as representatives/delegates of the Union (to attend conventions, seminars or training sessions) or as members of the Negotiations Committee (“negotiations prep meetings”) shall be granted leave without pay upon request by the Union.

Although considered a ‘Leave without Pay’, the employee is still paid at their regular rate of pay by the Union.


For ‘Leave Without Pay’ (Union paid) requests, CSU 52 allows the member to choose one of two methods: Leave Letter or Wage Replacement.

‘Leave With Pay’ (Employer paid) must be requested via Leave Letter only.

Leave Letter

  • Most preferred method
  • Upon approval, the Union will send a letter to the employer and payroll department on behalf of the employee for the requested dates and times of Union Leave
  • The Union will then be billed by the employer for any ‘Leave Without Pay’ time (employee is paid by the Union through the employer)

Submit an online ‘Leave Letter Request Form’

Wage Replacement

  • The onus is on the employee to appropriately request time off from their employer, using their own time (i.e. vacation or banked time)
  • The Union may contact the payroll department for the purposes of confirming the employee’s regular rate of pay, but the Union will not make the request to the employer for the employee’s time off
  • Upon approval of the Wage Replacement Form, the Union will issue a cheque at the employee’s regular rate of pay only for the hours he/she would have worked during the union-related event (employee is paid by the Union directly)

Submit an online ‘Wage Replacement Form’